Book your stand at the world’s largest event in reproductive medicine

Floor plan exhibit

 

Exhibit booth fees

Booth spaces will be sold at the following rates:

  • Inline booth (i.e. 1 side open towards aisle) = 350 Euro/m² (excl. VAT)
  • Corner booth (i.e. 2 sides open towards aisle) = 350 Euro/m² (excl. VAT) +5% on total surface cost
  • Peninsula booth (i.e. 3 sides open towards aisle) = 350 Euro/m² (excl. VAT) +10% on total surface cost
  • Island booth (i.e. 4 sides open towards aisle) = 350 Euro/m² (excl. VAT) +15% on total surface cost
  • Exhibiting companies will receive 1 credit/m²

Shell schemes, furniture, electricity, etc. are an additional cost and can be rented in accordance with specifications that will be provided in the Technical Exhibitor Manual (available in January).

 

Exhibitor benefits

  • Exposure at all exhibit hall events:
    - Welcome Reception on Sunday evening 5 July at 20:00
    - 3 lunch breaks and 5 coffee breaks
  • Exclusive hours with no competing scientific sessions during the Welcome Reception, lunch and coffee breaks
  • Free access to the Opening Ceremony on 5 July at 19:00
  • Complimentary lunch and coffee for exhibitors
  • Stand holders are entitled to a number of free badges depending on the booth size. More information can be found here
  • A Free 100-word company description will be published in the exhibitors’ guide and congress app

 

How to book a booth space

Booth space assignment process

  • Stand assignment is determined by a credit system whereby each exhibiting company/sponsor will obtain credits for each item that is sponsored at the past 3 previously held meetings.
  • The total number of credits that are accumulated for the past 3 years by each exhibitor/sponsor will determine the place of the exhibitor/sponsor in the ranking order. Stands will be assigned according to the place in the ranking order.

 

Ranking list

For ESHRE 2020 the following ranking procedure will be applied:

  • The Top 15 exhibitors will be contacted one by one according to their deadlines
  • Group 16: can start booking their booth space as of 2 December 2019
  • Group 17: can start booking their booth space as of 6 December 2019
  • Group 18: can start booking their booth space as of 12 December 2019
  • Group 19: can start booking their booth space as of 18 December 2019
  • Group 20: can start booking their booth space as of 6 January 2020
  • Group 21: can start booking their booth space as of 13 January 2020
  • Group 22: can start booking their booth space as of 20 January 2020
  • Group 23: can start booking their booth space as of 27 January 2020
  • Group 24: Exhibitors who are not in the ranking list and New exhibitors can start booking a booth space as of 3 February 2020

You can find the ranking of your company in the ranking list here

 

Please note the following:

  • Within each group (n°16 to n°24) a first-come, first-served policy will be applied.
  • E.g. Exhibitors of group n° 16 can still book their booth after 6 December, but then it’s possible that an exhibitor of group n°17 has already applied for their booth and so on.
  • Applications received before the official dates of the booking will not be processed.