FAQ - Frequently Asked Questions

I am an ESHRE member but the member fee does not apply.

A: Please make sure you entered your member ID in the registration form (under participant - member verification). Please make sure you press enter after you typed your member ID to validate. You can check the status of your membership on this page. If your membership expired, it is not possible to access the renew form. You can join again by filling a new application form. Please note that processing membership can take up to one week.


Q: Can I become a member and at the same time register for the Annual Meeting?

A: Membership fees only apply to members of ESHRE. Please note that although non-members can apply for membership before registering for the meeting, processing membership can take up to one week.

If you filled an on-line membership application form your membership will be activated within a few days. After the activation you can login with the account you used to register for membership, the system will recognize you as such and the member fees will appear.

Please note that it's not possible to become a member and register at the same time at the on-site registration desk onsite.


Q: I cannot see the student/paramedical registration fee. How can I register at the reduced fee? 

A: The student/paramedical fee reduction applies to members only. You can apply for membership here. During your application you will be asked to upload a proof of status. Please use this template. Please allow between two days and one week for your membership to be (re-)activated.


Can I register at the member paramedical fee?

A: paramedical registration applies to support personnel such as:
• Nurses/Midwives
• Laboratory technicians
• Counsellors/Psychologists/Social workers
• ESHRE certified clinical embryologists (BSc level)
Embryologists have to register at the ordinary registration fee unless we receive a letter in which their Head of Department confirms they work in a routine environment as a lab technician.


Q: I am an EU national and want to receive the invoice on my professional address but I do not have a VAT number. How can I proceed?

A: Please select personal address and mention the name of your affliation in the address field.


Can I register somebody else and/or change the invoicing address.

A: You can indeed create an account and/or login with your own details to register somebody else by changing the contact details of the participant. You can do so with his/her member ID or by filling the fields. All correspondence concerning the registration will be sent to you. We need, however, the contact details of the participant to inform him/her about the conference directly.

On the same page of the registration form you can change the invoicing address.



Q: Can I register for only one of the main congress days?

A: No, day registrations are not available.


How can I register an accompanying person to the meeting?

A: It is not possible to register an accompanying person at the ESHRE Annual Meeting.
The two registration options for individual delegates are: exhibit visitor (for exhibit only) or individual registration (for the main programme and/or Precongress Course and the exhibit)


I only want to visit the technical exhibition. Do I need to register for the main programme?

A: No, you can register for the exhibit only. You can select “visitor exhibit” in the registration form or register onsite at the self or exhibitor registration desk.


Q: I am registered but unable to attend. Can I get a refund of the registration fee?

A: A full refund (less 100 Euro administrative fee) will be granted, provided written notice is received at the Central Office on or before 23 May 2019. The refund will be issued after the end of the annual meeting.

After this date cancellations can be processed but will not be refunded.

It is, however, possible to change the person linked to the registration number if the fee remains the same - an ESHRE member can be replaced by an ESHRE member.


Q: How do I request an invitation letter for visa?

A: Invitation letters are only sent to registered delegates. When your registration is processed by the Central Office, you can check your registration and print your invitation letter on the registration web page. You will be able to mention your accompanying person(s) and/or passport number online. 

(Information about) invitation letters for exhibit registrations can be requested by e-mail.



Annual meeting registration query

If your question is not answered, please use this form to contact us.