Individual registration


In case you want to register one person (yourself or someone else), please follow the next steps:

1. Log in to access the online registration portal

  Always log in with your own, personal account! Keep in mind that you never need someone else’s login details (not even to register another person).

2. Registration

Go through the online registration form by filling in all mandatory fields:

Contact details
The system will automatically take the details of the person who logged in as the contact person. All correspondence will go through this person (confirmation letter sent to, etc.)..

Invoice address
 Make sure that all details are entered correctly. These details will be used on the final invoice. Keep in mind that it is not possible to make any changes once the final invoice has been sent.

Delegate’s details
The following information must be provided for every participant:
first name + family name, country and e-mail address(*).

 (*) Enter one valid personal e-mail address for each participant! This is very important since participants will be able to access the Congress App, receive their certificate of attendance, etc. via the given e-mail address. Onsite programme changes, the award announcement, etc. will be communicated through this way as well.

3. Payment

 Keep in mind that a registration is only finalised once it has been accompanied with payment! Entering the participant’s details is not sufficient to finalise a registration. Payment should be received by the corresponding deadline. Failure to do so will automatically push the registration to the next available rate. All registration fee deadlines can be found here.

4. Preliminary and Official Confirmation Letter

A Preliminary Confirmation Letter is sent automatically by e-mail once a registration has been made (with or without payment). This document contains a short overview of your registration, but it does not mean that your registration is finalised. 
A registration is only finalised once we have received and processed the full payment. The Official Confirmation Letter (with barcode) will be sent afterwards. Once you have received this document, you are certain that everything is okay. Make sure to bring this document (printed or electronically) to the Congress, where you can scan the barcode to obtain your badge.

5. Invitation letter (for VISA purpose)

A button to download your invitation letter will become available in the online registration portal once we have received and processed the full payment. The date of birth and passport number will have to be entered to finalise this document. It is not possible to provide this document for unregistered people and unpaid registrations!

Do you have any further questions or difficulties?

1. You might find your answer in our Frequently Asked Questions Forum (FAQ).

2. Contact Sarah Vandersteen: E-mail: | Mobile: +32 499 57 50 79


Important information

  1. ESHRE cannot be held responsible for double registrations/bookings of a participant made by the individual or another company/organization.
  2. The online registration portal will close Monday 29 June 2020.
    Make sure that all details are entered correctly at that time!
  3. Name changes are not accepted. The registration of a person who cannot attend the Congress will be cancelled (with the cancellation fee if possible – see cancellation policy below. Another person can always register with the according fee at that time.
  4. Cancellation of registration and reimbursement policy:
    A full refund (less 100 Euro administration fee) will be granted to participants unable to attend, provided written notice is received at the Central Office on or before 05 June 2020. ESHRE regrets that it will be unable to consider requests received after this date. The date of the receipt of the written request for cancellation by the ESHRE Central Office will be considered as the date of cancellation. Please note that refunds will be issued only after the end of the annual meeting.