About set-up and dismantling days/times, building restrictions and freight forwarding

1. Set-up and dismantling / Exhibit opening dates and hours

Exhibit build-up
  Thursday, 29 June 2017     from 07:00 to 22:00 
  Friday, 30 June 2017   from 07:00 to 22:00
  Saturday, 1 July 2017   from 07:00 to 22:00
  Sunday, 2 July 2017   from 07:00 to 17:00

Exhibit dates and hours

The exhibit hall will be open to visitors on the following dates/time:

 Sunday, 2 July 2017    from 20:00 to 22:00/23:00  
 Monday, 3 July 2017  from 08:30 a.m. to 17:00
 Tuesday, 4 July 2017  from 08:30 a.m. to 17:00
 Wednesday, 5 July 2017    from 08:30 a.m. to 14:00*


Exhibit dismantling
 Wednesday, 5 July 2017    from 15:00* until midnight
 Thursday, 6 July 2017    from 08:00. until midnight 


*The exhibit will be closed to visitors as of 14:00 on Wednesday, 5 July 2017 (end of the last lunch break). Dismantling can only start once the exhibit hall has been cleared of all visitors at 15:00.

Welcome reception, coffee and lunch breaks

Make sure you are ready for the Welcome Reception on Sunday, 2 July 2017 which will be held in the exhibit hall to mark the official start of the congress and opening of the exhibit.

Coffee and lunch breaks
will be held in the exhibit hall throughout the three congress days and are likely to generate more traffic than on any other time during congress. On Monday, 3 July and Tuesday, 4 July coffee breaks are held in the morning from 09:30 a.m. until 10:00 and in the afternoon from 16:30 until 17:00. On Wednesday, 5 July there will only be a morning coffee break from 09:30 a.m. until 10:00. Lunch breaks will be held on each day (Monday, Tuesday, Wednesday included) from 13:00 until 14:00.


2. Booth construction / building restrictions

To create an open environment at the exhibit, only 1/3 of each stand’s side facing an aisle may be covered by a wall (i.e. 2/3 see-through effect).

The maximum building height for custom made booths will be restricted to 4m for stand-alone constructions. The back wall height of an in-line booth may not exceed 2.5m.

The bottom rigging points will be 4.5m. Banners or signs cannot be higher than 1.5m, which bring the overall maximum height up to 6m.

3. Shell schemes / Booth design & construction

Mathys has been appointed official contractor for the ESHRE 2017 – exhibit. Download your copy of the prospectus here  



4. Freight forwarding

Kristal has been appointed official freight forwarder for ESHRE 2017. Download instructions and order forms here