Committees

Composition:

  • The three Chairmen
  • The Managing Director
  • Representatives of the Chartered Accountants

Tasks:

  • Budget and accounts
  • Strategic planning concerning income and spending
  • Advice on spending/investments

It was agreed to have the Finance Committee meeting once a year, preferably in March/April.

Composition:

  • The three Chairs (one of them will Chair this Committee)
  • Additional Executive Committee members
  • The Editors-in-Chief of the Human Reproduction Journals
  • The Deputy Editors of the Human Reproduction Journals
  • Representatives from the Editorial office
  • Representatives from the Publisher (OUP)

Tasks:

  • Responsible for the running of the Human Reproduction Journals and for its strategic planning. Decisions and recommendations will need to be formally approved by the Executive Committee.

Composition:

  • The three Chairs (one of them will Chair this Committee)
  • Additional Executive Committee members
  • The Communications Coordinator/Manager
  • A young member (<40 years) preferably selected among the Special Interest Group Junior Deputies
  • Other relevant person whom the Executive Committee may appoint.

Tasks:

  • To handle matters regarding internal and external communications

10.1 Basic principles for the Ethics Committees (EC)

  • Acting on request of ExCo
  • Representative (reflecting as much as possible the diversity of professional groups and specialisms within ESHRE)
  • Advisory role
  • Impartial in its judgment

 

10.2 Mission statement of the EC
The mission of the ESHRE Ethics Committee is to examine ethically relevant issues related to reproductive medicine and reproductive science with a (potential) impact on patients, professionals and society as a whole.

The ESHRE Ethics Committee adopts a deliberative approach in their discussion based on ethical principles and fundamental human rights such as equality, non-discrimination, right to private life and family building. In addition, as part of a scientific society, the ESHRE Ethics Committee also discusses topics related to freedom of research, research integrity and responsible innovation.

The Ethics Committee is a standing committee with an advisory role. The aim of the Ethics Committee is to develop the position of ESHRE and to advise the ESHRE Executive Committee on the issues considered. Outcomes of the Ethics Committee are reports to the ESHRE Executive Committee


10.3 Tasks

  • Give advice helping to determine the position of ESHRE (on controversial issues)
  • Give advice on legal issues (e.g. patent opposition)
  • Review of applications for the grant: aspects about ethics, not pure scientific aspects
  • Give advice on generic deontological questions dealing with conflicts of interest
  • Industry related questions

 

10.4 Relation to the Executive Committee

  • Topics to be considered for the development of a position proposal can only be proposed by the ExCo
  • The presence of an ExCo member (ex officio) in the EC is necessary to guarantee good communication between both groups

 

10.5 Terms of office and profiles of members

Interdisciplinary composition:

  • 4x Biomedical (2 clinicians + 2 basic scientists) with an interest in ethics
  • 1x Paramedical
  • 1x Patient representative
  • 2x Ethicists with broad professional expertise in reproductive medicine
  • 2x “ex officio” member of the ExCo
  • + ad hoc experts
  • 1 Clinician (SIG) 2 years (term of mandate)
  • 1 Clinician with experience in bioethics Max of 3 terms of 2 years
  • 1 Basic scientist (SIG) 2 years (term of mandate)
  • 1 Basic scientist with experience in bioethics Max of 3 terms of 2 years
  • 1 Nurse representative (PG Board) 2 years (term of mandate)
  • 1 Patient representative (Fertility Europe) Max of 3 terms of 2 years
  • 1 Ethicist SIG coordinator E&L 2 years (term of mandate)
  • 1 Ethicist Max of 3 terms of 2 years
  • 2 Members of ExCo Ex Officio; 2 years (term of mandate)
  • … Ad Hoc members Experts in topic of interest

Composition:

  • The chairs of the Special Interest Group Committee
    o The Chair of the Special Interest Group Committee (also ex-officio member of the Executive Committee)
    o The Past Chair of the Special Interest Group Committee
    o The Chair-elect of the Special Interest Group Committee
  • The Chairs of each Special Interest Group
  • Two members of the Executive Committee

Tasks of the Special Interest Group Committee:

  • Responsible for all educational activities at different levels.
  • Organise basic education, post-graduate training, high level specialist courses.
  • Organise training activities throughout the year including the precongress courses.
  • Formulate plans for future training activities.
  • Responsible for formulating the strategy for training activities.
  • Responsible for organising communication with own members

 

The chairs of the Special Interest Group Committee (the “trio”):

  • The Special Interest Group Committee Chair, Past-Chair and Chair-Elect, forming the Special Interest Group Committee board, will serve for a period of 2 years each. 
  • Election of the Special Interest Group Committee Chair-elect: during the November meeting - in concomitance with the interviews for new Executive Committee members - Chairs of Special Interest Groups are asked to propose names for the position of Special Interest Group Chair-elect. ESHRE Chairs and Executive Committee members can also propose names. In March of the following year, interviews are taken and the candidate is selected by the Executive Committee . The candidate will become Special Interest Group Committee Chair-Elect in at the Annual Meeting held in the year in which he/she is selected by the Executive Committee, and he/she will become the Special Interest Group Committee Chair two years later.
  • The Special Interest Group Committee Chair becomes Special Interest Group Committee Past-Chair after his/her 2 year term.

 

The Special Interest Group Committee Chair attends the Executive Committee meetings as non-voting (ex-officio) member. He/she also chairs the Special Interest Group Committee meetings and attends the Scientific Committee meetings. The Special Interest Group Committee Past-Chair and Chair-elect attend the Special Interest Group Committee meetings.

The SIG Committee Chair
  • A European member in good standing order for the past 5 years
  • Need to submit a "Conflict of Interest Disclosure” whereby disclosing all commercial relationships or other activities that might be perceived as a potential conflict of interest
  • Full aware of the rules governing SIG’s.

The SIG Committee Chair’s tasks are:

  • Attend the ExCo meetings as non-voting member.
  • Attend the SIG committee meetings and the International Scientific committee meetings.
  • Report directly to the ExCo
  • Responsible for all educational activities at different levels – in collaboration with the SIG Committee Past-Chair and Chair-elect
  • Person of reference for SIG’s coordinators:
    • Keep track of the coordination status of each SIG. At every change of coordination, verifies that there is an adequate transmission of information within the SIG.
    • Keep a bidirectional communication between SIG’s and the ExCo.
    • Receive all requests of activities by SIGs. If these activities are extraordinary, they will be evaluated case by case.
    • Give formal approval to courses and transmit the approval to the Central Office. 
  • Coordinate the SIG meetings
    • Prepares the agenda – shared with the SIG Past-Chair and Chair-elect.
    • Ask coordinators to report on their activities, past and future, promoting a critical follow-up of these activities. This would help to identify critical situations, but also successful events or special requests that suggest repetition of the activity.
    • Motivate coordinators to:
      • Organize new activities and propose novel ideas.
      • Identify hot topics in the various regions of Europe and organize dedicated courses. 
      • Repeat successful courses in different locations
      • Use local/national resources to attract local sponsors to support courses organized by SIG’s.
      • Organize courses in collaboration with other SIG’s not only to reduce expenses and increase the number of participants, but also to reach a positive effect on their teaching/educational goals. 
      • Promote the collaboration and communication between SIG’s.
      • Handle their own budget to organize board meetings and attendance of deputies to the organized courses.
      • Organize communication with own members
      • Update their own SIG webpage
  • Identify future training activities and strategies by working in close collaboration with the SIG Past-Chair and Chair-elect.
  • Organize SIG Chairs meetings especially in proximity of the ExCo meeting.
  • Identify critical points and propose corresponding actions.

Design a prospective plan on the educational strategy for the following year. At the ExCo meeting in June, the coordinator will present a plan for the following year.