How to apply

If you want to enrol your clinic in the ESHRE ART Centre Certification for good clinical practice, you should follow these different steps:

STEP 1- The first part of the application form needs to be filled online here. This part of the application mainly covers general information about your centre (staff information, ART activities, professional profiles, etc)

STEP 2- Your application will be reviewed by the Steering Committee

STEP 3- If the application is accepted, a payment of 2000 Euro (excl. VAT) will be requested.

STEP 4 - As soon as your payment is received, you will receive a link to checklists that will need to be filled in. It can take several hours to fill in the checklists. The application platform is designed to save work in progress and allows you to fill in the checklists in several sessions. Click here to preview the (sub-)categories

STEP 5 - When the checklists are completed, 2 inspectors (one clinician and one embryologist) will be assigned to score them. If the overall score is satisfactory (at least 66%), a site visit/virtual visit can be scheduled.

STEP 6 - A second payment of 3000 Euro (excl. VAT) will be requested before scheduling the site visit.

STEP 7 - A site visit/virtual visit with 2 inspectors will take place to double check the accuracy of the answers from the checklists.

STEP 8 -  A report with recommendations will be written and if the visit is satisfactory a certificate will be released. The certificate is usually valid for a period of 3 years, but can also be issued for a shorter period if not all requirements have been implemented.

STEP 9 – Apply for renewal of the certificate 3 to 6 months before expiry date of the previous certificate. Late applications will be charged the full certification fee of 5000 Euro (excl. VAT) instead of the renewal fee of 3000 Euro (excl. VAT).

Requirements for ARTCC renewal procedure:

  1. Provide proof that recommendations have been followed/implemented
  2. List major changes in staff/procedures/infrastructure since last visit
  3. Provide an update of the check lists via the online application form by selecting the application type “Renewal of non-expired certification”.

Process flowchart

flow chart ART centers