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2. Executive Committee – (s)election procedure,
nomination, composition and commitments

The appointment and term of office of the Chair, Chair-elect and other members of the Executive Committee is governed by the Bylaws of the Society (Article 13). Before the end of its term, the Executive Committee that is still in office will select the new members to replace those members whose term will come to an end. The Executive Committee shall be composed of at least seven members. Pre-selected candidates will be asked to submit a CV, a “Declaration of Interest” and a statement on how they see their would-be future role within the Committee. Candidates are also asked to present themselves at the Executive Committee and only candidates who are physically present will be considered. Each candidate’s presentation will be followed by an interview and subsequently the Executive Committee will discuss each candidacy in the absence of the candidate. While selecting new candidates, the aim should be to maintain a balance within the final composition of the Executive Committee (if possible) between clinicians and basic scientists, male and female members.

The final composition of each new Executive Committee will be announced - as stipulated in the bylaws – in advance of the Annual General Assembly of Members.

There should not be more than one member with his/her residence in the same country in the Executive Committee.

European countries with the largest number of members (i.e. + 100 members) should always be represented, but in the end an equal representation of other countries (i.e. with a smaller number of members) should be aimed for over time, and to ensure such representation a rotation system is put in place . In case it is difficult to find a suitable candidate in some countries, active and competent persons can be looked for in other countries.

Members of the Executive Committee members may be assigned to different internal committees or groups and/or may be given the role to represent the Society in external organisations.

Executive Committee members - as well as all ESHRE officers - should refrain from board activities in international societies and organisations in the field of reproductive biology and medicine.

Retired Executive Committee members could have a free registration to the Annual Meeting for the next five years following the end of their term .

A member of the Executive Committee cannot be an invited speaker in the main programme of the Annual Meeting, including company symposia.